Description

Under the direct supervision of the V.P. of Finance, the Staff Accountant is responsible for managing general accounting functions to support the financial operations of Anti-Cruelty. This role requires strong analytical skills and attention to detail to ensure accurate financial records and compliance with GAAP accounting standards. 

The Staff Accountant will work collaboratively with the finance team and other departments to maintain the integrity of our financial systems and provide timely reporting for internal and external stakeholders.

Creating an inclusive and welcoming culture is central to our work. As outlined in our PETS Work Culture Agreement, we uphold Praise, Engagement, Trust, and Support in all interactions.

Requirements

ESSENTIAL JOB FUNCTIONS

       Uphold the PETS Work Culture Agreement 

Financial Record Keeping and Reporting

Prepare and post general ledger entries, ensuring accuracy and adherence to Generally Accepted Accounting Principles (GAAP)
Reconcile bank statements, credit card accounts, and balance sheet accounts on a monthly basis
Prepare and compile monthly financial statements and variance analysis reports
Support the audit process by organizing documentation and preparing schedules as needed
Maintain detailed records of financial transactions, including invoices, receipts, and supporting documentation
 

Month-End and Year-End Closing

Execute month-end closing procedures, including journal entries, accruals, and reconciliations
Participate in quarterly and annual financial close processes
Prepare balance sheet and income statement adjustments
Assist with the preparation of year-end financial reports and tax documentation
 

Accounts Payable and Receivable

Process vendor invoices for payment and maintain vendor files
Monitor accounts payable aging reports and follow up on overdue items
Track and record grants, donations, and other revenue sources
Reconcile accounts receivable and follow up on outstanding invoices
 

Compliance and Special Projects

Monitor compliance with nonprofit accounting regulations and donor requirements
Track and record donor-restricted funds and grant spending in accordance with grant agreements
Support the development and improvement of accounting procedures and internal controls
Assist with budget preparation and analysis
Perform ad hoc financial analysis and research as requested by the Finance Director or Executive Director
Maintain organized filing systems (both physical and digital)
 

General Accounting Functions

Assist with payroll processing and verification
Support the accounting system, including data entry and system updates
Process expense reimbursements and employee advances
Maintain spreadsheets for tracking fixed assets, loans, and other accounts
 

KNOWLEDGE, SKILLS AND ABILITIES

       Knowledge of Generally Accepted Accounting Principles (GAAP)

       Proficiency with accounting software (Sage Intacct, Bill.com or similar platforms)

       Strong Excel skills and ability to create reports and spreadsheets

       Excellent organizational and time management skills 

       Attention to detail with the ability to manage multiple priorities

       Professional communication skills (written and verbal)

       Ability to work independently and as part of a team

       High level of accuracy and commitment to quality work

       Basic understanding of nonprofit accounting and tax-exempt status compliance

       Strong analytical and problem-solving skills

       Advanced mathematical and accounting knowledge

       Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

       Ability to manage confidential financial information with integrity

       Strong work ethic and reliability

       Commitment to the mission and values of nonprofit organizations

       Ability to explain financial concepts to non-financial stakeholders

       Project management capabilities

       Professional judgment and discretion

EDUCATION/EXPERIENCE

       Bachelor's degree in Accounting, Finance, or related field, and/or a combination of education and work experience (2-3 years in non-profit accounting roles)

       1 year of previous experience in an animal related field preferred

PREFERRED QUALIFICATIONS

Prior experience working in a nonprofit organization
Experience with grant accounting and tracking donor-restricted funds
Familiarity with nonprofit financial reporting requirements
Experience with accounting systems such as Sage or similar enterprise software
Strong knowledge of internal controls and audit procedures
Experience preparing financial statements for external reporting
 

Note: a comparable combination of education, experience or training that would provide a level of knowledge, skills, and ability may qualify individuals.

PHYSICAL REQUIREMENTS

       Ability to work in all weather conditions.

       Ability to work in an open-office environment.

       Ability to handle work around all companion animals. 

       Ability to remain on feet for long periods of time.

       Ability to lift up to 40 pounds.

       Ability to frequently bend, stoop and reach.

       Ability to be comfortable working with cats, dogs, small animals, reptiles, fish and wildlife. 

       Due to nature of shelter work, may be exposed to deceased, fractious, or aggressive animals; hostile or irate persons; zoonotic or other diseases; unpleasant noises, odors, or sights; and extreme temperatures.

The job description is a guide to the essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Job descriptions are reviewed and revised to meet the changing needs of the organization at the sole discretion of management.

Anti-Cruelty is an equal opportunity employer.