Description
Job Description: Chief Financial Officer / Director of Finance
Organization: Community Foundation of the Rappahannock River Region
Reports to: President & CEO
Status: Full-Time (M–F, 9:00 AM–5:00 PM; possible 32-hour schedule)
Location: In-office
Position Overview
The Chief Financial Officer / Director of Finance is responsible for maintaining the financial integrity of the Community Foundation. This role ensures accurate and timely accounting of all finances and investments in accordance with policies established by the Board of Governors. The Director is a key participant in organizational planning and management, providing leadership for all financial functions, including accounting, reporting, budgeting, investment oversight, audit coordination, grant payments, payroll, benefits administration, and internal controls.
The Director serves as the primary point of contact for all financial inquiries from donors, fundholders, auditors, vendors, investment managers, and board members.
Key Responsibilities
Financial Management & Accounting
Accurately record, reconcile, and report all financial transactions for Foundation funds on a monthly and quarterly basis.
Oversee fund management, including revenue posting, expense tracking, grant payout calculations, and fund disbursements.
Manage proper handling of all gifts, including cash, checks, online donations, securities, real estate, and other assets.
Complete monthly/quarterly bank and investment reconciliations across all accounts.
Execute transfers between cash and investment accounts; issue administrative and grant checks.
Process 1099s and maintain the balance sheet with appropriate revenue and expense allocations.
Research best practices in accounting, tax, financial reporting, and human resources.
Maintain and update authorized signers on Foundation accounts as needed
Investment Oversight
Monitor investment performance across all portfolios.
Collaborate with the Investment Committee and advisors to ensure compliance with governance guidelines.
Manage the Foundation’s brokerage account, including stock gift sales, tracking, and short-term investments for non-pooled funds.
Prepare monthly reports for the Treasurer and Finance Committee, and quarterly reports for the Board of Governors.
Reporting & Compliance
Prepare monthly, quarterly, annual, and ad-hoc financial statements and reports for the Board, committees, fundholders, donors, partners, and special projects.
Ensure timely and accurate submission of all governmental filings.
Audit & Tax Coordination
Serve as primary liaison with independent auditors.
Prepare required schedules, records, and documentation for annual audit and tax filings.
Lead the selection process for audit and tax service providers when needed.
Budgeting
Collaborate with the President & CEO and staff to prepare the annual operating budget for review by the Finance Committee and Board.
Ongoing monitoring of operating and program budgets.
Payroll & Benefits
Oversee outsourced payroll and benefits administration.
Ensure correct implementation of benefit programs and support onboarding/offboarding processes.
Insurance Administration
Act as liaison with insurance brokers and agents.
Review and renew property, liability, D&O, and workers’ compensation policies annually.
Gifts & Grantmaking
Process grantmaking from all funds, ensuring accuracy and compliance.
Review all gift and grant entries before posting.
Committee Responsibilities
Oversee operations of the Finance & Audit Committee.
Onboard committee members, schedule meetings, prepare agendas, record minutes, and maintain communication.
Ensure timely dissemination of committee materials and financial information.
General Responsibilities
Participate in staff and Board meetings.
Provide data, reports, and proofreading support for publications and marketing materials.
Conduct data collection and analysis as needed.
Assist with acquisition and procurement processes.
Perform additional duties as required in a small-staff environment.
Foundation-wide Expectations
All Foundation staff are expected to:
Maintain confidentiality, sound judgment, and high ethical standards.
Demonstrate professionalism, positive communication, and dedication to service.
Prioritize and manage multiple tasks with attention to detail and deadlines.
Work independently while contributing to a collaborative team environment.
Maintain working knowledge of office equipment and software.
Possess a valid driver’s license, reliable transportation, and current auto insurance.
Systems
We use the Foundant software system. Special consideration is given to individuals who have experience using this system.
How to Apply
To apply, please send a cover letter, resume, and salary requirements to HR@CFRRR.org. Attention: Search committee—priority consideration given to those who apply by January 13, 2026. Position will remain open until filled.
Benefits
13 federal holidays
Generous paid time off (PTO)
3% retirement matching
80% employer-paid health, dental, and vision insurance
Flexible work schedule
Requirements
Nonprofit accounting experience. Community foundation experience preferred.
